Timesheets

For many Scholars projects, we need you to record the number of hours you work.

When to use Timesheets

When you start a project, your SOW will indicate whether you are to be paid according to the hours you work, or another method of billing - such as per-task, or monthly.

If your project is paid by the hour, we will require you to fill in a timesheet to record the number of hours that you have worked on the project. Your Project Manager will clearly communicate the specific requirements of your project before you begin.

How to track your time

There are a couple of ways to record your time in Worksuite:

• Using the Time Tracking tool under Tasks & Projects -> Time Tracking This tool is a start-stop timer that will automatically record the time you spend on a specific task. The page also includes details of any time captured to date, and the ability to edit and adjust.

• Manually, using the Timesheet tool within the specific task in Tasks & Projects This method is simpler, but not sufficient for some projects.

Your Project Manager will instruct you on the specific method and requirements for your project. For example, when recording time for administration tasks or training, you may be instructed to record time under a specific project or task.

Blank/incomplete timesheets are not to be submitted

When to submit your Timesheet

If you are working within a project with hourly time tracking, normal procedure is to submit your timesheet by Saturday 0:00AM GMT/UTC of the week that you are working. However please verify with your Project Manager on the exact timing as this will vary by project.

Please do not submit your timesheet until you have completed your work for the entire week. If you submit your timesheet, you will not be able to enter further hours within the same week.

You must submit your timesheet within 6 weeks of completing work

In order for us to meet our reporting requirements and bill our clients on time, we cannot accept timesheets that are submitted more than 6 weeks after work is completed.

Please ensure that you submit your timesheet promptly. You will receive reminder emails from your Project Manager instructing you to complete your timesheet, and help is always available, so there should be no reason for delay. Always communicate with your Project Manager if there is any technical or other reason to delay timesheet submission.

What to do if your timesheet is rejected

Occasionally, a Project Manager may ask you to revise your timesheet. Please don't panic — there is normally a simple administrative reason for this, and most problems can be resolved quickly. Your Project Manager will give you clear guidance on how to adjust your data.